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CIS-IEEE Bylaws
Revised 10/2000 Comments? Mail to Ken Reid at reid@ieee.org
List of suggested revisions from the Region can be found at:
http://www.engr.iupui.edu/~reid/cis-bylaws-revs.htmlBYLAWS OF THE CENTRAL INDIANA SECTION OF THE
INSTITUTE OF ELECTRICAL AND ELECTRONICS ENGINEERS
Nothing in these bylaws is to be construed as to be contrary to the IEEE Bylaws,
Constitution, Policy and Procedures, or the RAB Operations manual
ARTICLE I
Name and Territory
| Section 1. |
The name of this organization is the Central Indiana Section of the Institute of
Electrical and Electronics Engineers. | | Section 2. |
The territory of this Section, as approved by the Regional Activities Board,
is comprised of the following counties in the State of Indiana:
| Bartholomew | Benton | Boone | Brown | Carroll | | Cass | Clay | Clinton | Decatur | Delaware | | Fountain | Greene | Hamilton | Hancock | Hendricks | | Henry | Howard | Jackson | Johnson | Lawrence | | Madison | Marion | Martin | Monroe | Montgomery | | Morgan | Owen | Parke | Putnam | Randolph | | Rush | Shelby | Sullivan | Tippecanoe | Tipton | | Vermillion | Vigo | Warren | White | |
|
ARTICLE II
Membership| Section 1. | All Fellows, Senior Members, and Members of the Institute,
residing within the territory of the Section, shall be entitled to all
privileges of the Section including the right to vote and to hold office. | | Section 2. | Honorary Members and Associates of the institute shall be
entitled to all of the privileges of the Section, excepting the right to hold office. | | Section 3. | Enrolled students of the Institute shall be entitled to the privileges of
receiving notices of and attending meetings; but they shall not have the right to vote or hold office. | | Section 4. | Exchange Members shall be entitled to all the privileges,
excepting the right to vote or to hold office. |
ARTICLE III
Officers| Section 1. | The officers of the Section shall be a Chairman, Vice Chairman,
Secretary, Treasurer, and two Directors. | | Section 2. | The Chairman, Vice Chairman, Secretary, and Treasurer shall hold office
for one year or until their successors are duly elected and take office.
The Directors shall hold office for two years except for the initial election at
which time one Director shall be selected for a term of two years and one for
a term of one year. Thus their terms of office will be staggered and thereafter
only one Director need be elected each year. Their terms of office shall commence
on the first of January next succeeding the annual election. | | Section 3. | All Officers may be eligible for re-election so long as
applicable stipulations, such as maximum terms of office for officers, defined
in any of the above referenced documents are observed. | | Section 4. | The Chairman shall have general supervision of the affairs
of the Section, under the Executive Committee. He shall preside at meetings,
and shall perform such other duties and have such other powers
as may be provided for in these Bylaws, or as may be delegated to
him by the vote of the section. In his absence his duties shall be
performed by the Vice Chairman or any other member of the Executive Committee. | | Section 5. | The Vice Chairman shall be the ranking officer after the Chairman
and shall preside in his absence. He shall assist the Chairman in conducting the
Section's business. | | Section 6. | The Section Secretary shall be responsible for the duties
usually handled by such an office, which among others include:
- Conducting the correspondence of the Section and keeping accurate
records of the affairs and transactions of the Section and of its Executive Committee.
- Maintaining the Section's membership roll.
- Being responsible for all records of the Section.
- Preparation of the Annual Report for the Section.
| | Section 7. | The Section Treasurer shall be responsible for the duties usually
handled by such an office, which among others include:
- Maintenance of Section financial records including all receipts and disbursements in
the Section account book, the deposit of all monies received into the appropriate accounts,
and disbursements only as ordered by the Section Executive Committee.
- Following guidelines as outlined in the IEEE Section Financial Operations Manual.
- Submitting financial reports to the Section Executive Committee at all meetings of
that Committee and at such times as directed by that Committee.
- Preparing and submit to the Regional Director and to the General Manager
of IEEE headquarters necessary financial statements.
- Preparation of the Section budget to be submitted for approval by the Executive Director.
- Preparation of the Annual Report for the Section.
| | Section 8. | The Directors shall act in an advisory capacity to the Section Chairman
and shall be members of the Executive Committee. | | Section 9. | If the Office of Section Chairman becomes vacant during the year,
it shall be filled by the Vice Chairman for the remainder of the unexpired term. | | Section 10. | If the offices of Vice Chairman, Secretary, Treasurer, or
Directors become vacant, they shall be filled by a majority of the Executive Committee
for the duration of the unexpired term. |
ARTICLE IV
Election of Officers| Section 1. | A Nominating Committee consisting of 3 members, not then officers of the
Section, shall be appointed by the Section Chairman with the approval of the section
executive committee. The Chairman of the Nominating Committee should preferably be a
Past Chairman of the Section. | | Section 2. | The Nominations Committee shall nominate candidates for the
offices of Chairman, Vice Chairman, Secretary, Treasurer, and Director.
All offices shall be for a term of one year except for Director. One Director
shall be elected each year for a term of two years. Only Fellows, Senior Members,
and Members shall be eligible to hold Section office. | | Section 3. | The Nominations of the Nominating Committee will be announced to
the Section Membership. Following this, a minimum of 28 days will be allowed for
additional nominations by petition. To be valid, the petition for additional
nominations must be signed by 25 members within the Central Indiana Section who
are eligible to vote. | | Section 4. | All nominations shall be reported to the Section membership prior to
the election meeting. | | Section 5. | An election shall be held at the first Section meeting according to the
timetable. If there is only one candidate for each office, this shall be considered
authority for the Secretary to record a unanimous vote for the slate selected by the
Nominations Committee. Nominations from the floor at the election meeting shall not be permitted. | | Section 6. | If only one nomination is made for each office, the election will be
made according to the timetable. If additional nominations are made, election will be by
ballot, e-mailed or mailed to the membership with the vote counted by a
Tellers Committee appointed by the Section Chairman. | | Section 7. | The candidates receiving a plurality of votes for each office
shall be declared elected. If there is a tie for any office, the tie shall be
broken by a secret ballot at an Executive Committee meeting called for that purpose.
The results of the election shall be announced at the Annual Meeting. | | Section 8. | Election Timetable: The following timetable shall apply for the election process.
Alternate dates which may be more practical may be selected, as long as they do
not conflict with other requirements of these bylaws:
Appointment of Nominating Committee Sept. 15
Announcement of Nominations Oct. 1
Close Nominations by Petition Oct. 28
Hold Election Nov. 15
Terms of office commence: Jan. 1
|
ARTICLE V
Fiscal Year| Section 1. | The fiscal year for the Central Indiana Section shall be from
January first to the following December 31st. |
ARTICLE VI
Administration| Section 1. | The Executive Committee shall be the governing body of the
Section and shall direct the administration of its affairs in accordance with
these Bylaws and the Constitution and Bylaws of the institute. It shall have
authority to act for the Section in all matters not specifically reserved for
the membership of the Section. | | Section 2. | The Executive Committee shall consist of the elected officers of the Section. | | Section 3. | Meetings of the Section Executive Committee ordinarily will be
held monthly or will be called by the Section Chairman or by a request of any
3 members of the Section Executive Committee. |
ARTICLE VII
Committees| Section 1. | The Section Standing Committees shall be the following:
Finance, Program, Membership, Awards, Student Activities, Publicity,
Nominations/Tellers, Hospitality, Constitution and Bylaws, Historian,
Section Publication, Group Chapters, Professional Activities and Engineering Education.
The Chairman of the Standing Committees will be appointed by the S
ection Chairman with the approval of the Section Executive Committee,
and their terms will coincide with the terms of the section officers.
Each Committee Chairman will appoint his/her Committee members with the approval
of the Section Executive Committee. | | Section 2. | The Section Chairman shall appoint temporary special
committees which he or the Executive Committee consider desirable.
The Chairman of special committees may attend Executive Committee meetings.
The right of vote shall be established by the Section Chairman at the time the
committee is appointed. | | Section 3. | The terms of all Standing Committees shall coincide
with those of the Section Officers with the exception that outgoing
Program Committee shall not be relieved of its duties until the first
Executive Committee meeting of the new terms of office. | | Section 4. | The Finance Committee shall be comprised of the previous Section Chair,
the Treasurer of the Section, and not less than one additional member appointed by the Section Chair.
This committee is responsible for reviewing budgets and special monetary requests which
must be submitted by the various operating committees, Society Chapters and
Affinity Groups of the Section and taking appropriate action so that a smooth
flow of expenditures can be achieved, yet maintaining a sound financial status.
It is also the committee's responsibility to bring all budgets and special monetary
requests in excess of $200.00 to the Executive Committee for consideration. | | Section 5. | The Program Committee is responsible for the securing of speakers or
the program material and any other details that may be required. | | Section 6. | The Membership Committee shall bring the advantages of membership
to the attention of desirable candidates for admission to the Section.
It shall encourage members of the Institute to apply for advancement to higher
grades of membership. It shall establish and maintain a record of contacts with
prospective members for Membership Committee follow-up. | | Section 7. | The Awards Committee shall be responsible for acquainting themselves
with all details on IEEE Region, Section, and Student Awards, including nominations for
IEEE Fellow Grade and for taking appropriate action for the active participation of the
Section in those awards. | | Section 8. | The Student Activities Committee shall be responsible for
liaison between the Section and any Student Branches or Student Associate Branches
within the Section boundaries. | | Section 9. | The Publicity Committee shall be responsible for properly advertising meetings
of the Section and for all local publicity on IEEE matters including releases to the press
on IEEE awards made to Section members. | | Section 10. | The Nominations Committee shall be responsible for selecting from
Section membership various candidates qualified for the elective offices of the Section.
The Tellers committee is responsible for counting ballots if necessary, and will
typically be comprised of all members of the Nominations Committee. | | Section 11. | The Hospitality Committee shall be responsible for cooperating
with the Program Committee in handling meetings, reservations, and assuring that
adequate facilities will be available. It shall assist in the welcoming of members
and guests at the meeting and in the distribution of proper name cards. It shall also
be responsible for collecting the dinner cost from the members attending meetings and
either paying for the dinner or turning such money over to the Treasurer. | | Section 12. | The Constitution and Bylaws Committee shall be responsible for
the preparation of Section Bylaws which shall be in accordance with the prescribed
Section Constitution and shall meet the approval of the Executive Committee. | | Section 13. | The Historian shall be responsible for maintaining a continuous listing of
all Section Officers and Committee Chairmen. He shall also maintain a similar record of
Section Meetings showing dates, subjects; speakers and attendance as well as a list of
Section members who are national committee members. | | Section 14. | The Section Publication Committee shall be responsible for the preparation,
editing and issuing of any publications for which the Section is responsible. The Editor shall
be the chair of this committee with a vote on the Executive Committee. | | Section 15. | The Group Chapters Committee shall be comprised of the Chairman or
Co-Chairman of each Society Chapter and Affinity Group established in the Section area and a
Committee Chairman appointed by the Section Chairman. The Group Chapters Committee shall be
responsible for the local activities of the Society Chapters and Affinity Groups that shall
be established in the Section area. It shall also assist these groups in their purpose of
promoting meetings of the Section in the field of interest of the membership of the particular
Society Chapter or Affinity Group and to assist in the management of any symposium or national
meeting of said group that might be promoted in the Section area. The Society Chapters and
Affinity Groups are responsible for coordinating any such symposium or national meetings
with the Section. The Group Chapters Committee shall meet at least twice per year. | | Section 16. | The Professional Activities Committee shall be responsible for extending the
influence of the IEEE and its members into the nontechnical realm to the mutual benefit of the
IEEE members local, state and national communities and to guide implementation of professional
activity within the Section. | | Section 17. | The Engineering Education Committee shall be responsible for continuing
education activities within the Section such as symposiums, seminars, etc., either
offered directly as a Section activity or sponsored in conjunction with colleges, universities,
or industry within the Section area. |
ARTICLE VIII
Meetings| Section 1. | Unless otherwise ordered by the Executive Committee, meetings shall be held monthly. | | Section 2. | Special Meetings may be called at any time by the Executive Committee upon written
notice thereof being sent out in advance of the meeting. | | Section 3. | The Annual Meeting shall be the last meeting of the fiscal year.
At this meeting the result of the vote for officers for the ensuing year shall be
announced, and such other business transacted as should properly come before the
Annual Meeting or as the Executive Committee may refer to it. |
ARTICLE IX
General| Section 1. | A majority of the Section Executive Committee shall constitute a quorum.
A quorum shall be waived, however, at meetings where the proceedings do not require a vote to be taken. | | Section 2. | A majority of the Section Executive Committee present shall be necessary in the
conduct of its business. | | Section 3. | The Section Chairman shall be the official delegate of the Section to
regional or national meetings held during his term of office where Sectional representation is required.
In the event of the Section Chairman's absence or inability to attend,
his place shall be filled by the Section Vice Chairman or a delegate designated by the
Section Chairman. | | Section 4. | In order to provide for the proper handling of the Section's
routine work and the management of its affairs, the Executive Committee shall adopt in
connection with these Bylaws such rules and regulations as may be found necessary, but
no rule or regulation may be adopted which shall conflict with these Bylaws or with the
Constitution and Bylaws of the Institute. | | Section 5. | All expenditures of Section funds must be approved by the
Section Executive Committee. The Section Treasurer shall be authorized to draw
funds as approved by the Section Executive Committee. | | Section 6. | The Section Chairman and Treasurer shall be bonded in an appropriate
amount as determined by the Executive Committee. Insurance and bonding coverage is provided by the IEEE. |
ARTICLE X
Amendments| Section 1. | Proposals for amendments to these bylaws may originate in the
Constitution & Bylaw Committee, the Section Executive Committee, or by a petition
signed by 25 or more voting members. Amendments to or revocation of these bylaws shall
be in accordance with the IEEE Bylaws. |
ARTICLE XI
Subsections| Section 1. | Subsections may be established in accordance with the provisions of
the Bylaws of IEEE and the Section. The Subsections shall be subject to the same
limitations and control as the Section and shall be under the general jurisdiction of
the Section Executive Committee. | | Section 2. | The territory and limits of the Subsections shall be subject to
definition and change by the Section Executive Committee, with the approval of the Regional
Director and the Regional Activities Board. | | Section 3. | A Subsection shall have at least two elective officers:
a Chairman and a Secretary-Treasurer. Immediately following action by the Section Executive Committee
establishing a new Subsection, the Section Executive Committee shall appoint the first
Chairman and first Secretary-Treasurer of such Subsection as above determined.
Any vacancies to these offices occurring before adoption of a set of Subsection
Bylaws shall be filled by the Section Executive Committee. Members, Senior Members,
and Fellows may vote and hold office. | | Section 4. | The Subsection shall be governed by the Bylaws of the Central Indiana Section.
Any unusual questions regarding Subsection government shall be referred to the
Section Executive Committee. | | Section 5. | The Section shall pay each Subsection the meeting allowance which the
Section receives for the subsection, i.e., "the amount per meeting for a minimum of
five meetings and a maximum of ten meetings per year." In addition, it shall pay the
Subsection one half the amount received by the Section from headquarters for each member
residing within boundaries of the Subsection. If the Subsection finds this amount insufficient,
it shall provide a budget of special request for its required monies to the
Finance Committee for approval. The Subsection shall submit a financial report
to the Section Treasurer as soon as possible after the close of the fiscal year.
While the Subsection is in the process of formation, any money required by the
Subsection shall be allotted at the discretion of the Section Executive Committee.
The moneys of the Subsection belong to IEEE and these moneys and the expenditures
of them are the subject, therefore, to the restrictions set forth in the IEEE Constitution and Bylaws.
Upon the dissolution of the Subsection, its treasury becomes the property of the Section. | | Section 6. | The Subsection shall hold at least five meetings each fiscal year,
and shall report the results of such meetings and the attendance to the
Section Secretary within two weeks following the meeting. In addition, advance notice of
the meeting shall be made to the Section Officers and the Section Program Chairman. |
ARTICLE XII
Society Chapters and Affinity Groups| Section 1. | Society Chapters and Affinity Groups may be established in
accordance with the provisions of the Bylaws of the IEEE and the Section.
Each Society Chapter or Affinity Group shall be under the jurisdiction of the
Section Executive Committee and shall function in a manner similar to that of a
committee of the Section. | | Section 2. | A Society Chapter or Affinity Group shall have at least one elective officer;
a Chairman. Immediately following the establishment of a Society Chapter or Affinity Group,
the Section Executive Committee shall appoint the first Chair. Officers of a Society Chapter
or Affinity Group shall hold the grade of Fellow, Senior Member, or Member. | | Section 3. | A vacancy occurring in the office of the Chair of a Society Chapter or
Affinity Group shall be filled by appointment by the Section Chair. | | Section 4. | A Society Chapter or Affinity Group Chair shall appoint special committees
which he considers desirable. | | Section 5. | Each Society Chapter and Affinity Group shall keep record of all
monies received and disbursed and shall submit a financial report annually to the
Section Executive Committee at the end of the fiscal year. The monies of
Society Chapters and Affinity Groups belong to IEEE and these moneys and the
expenditures of them are subject, therefore, to the restrictions set forth in the
IEEE Constitution and Bylaws. Upon the dissolution of a Society Chapter or Affinity Group,
its treasury becomes the property of the Section. | | Section 6. | Each Society Chapter and Affinity Group shall hold not less than two meetings each year,
and shall maintain a minimum membership of ten members. |
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