IEEE Central Indiana Section

1. Reviewed proposal for Prof Conrad's robotics class in the fall.:  Motion to approve was made by Dave Redding and seconded by Bill Lin. All members at the meeting voted in favor with no opposed. Motion passed.
2. Scholarships:  Under student activities continued discussing scholarships, potentially $500 for each student branch, Rose-Hulman, IUPUI and Purdue. Money turned over to school and they decide how scholarship divided.
3. IMARK/ITEC:  Dave Redding reported on the IMARK/ITEC event from last year and the possibility of staffing a booth this year. Event planned for 7 - 8 May, $50 - $60 admission fee, promote on web page and in Reporter, and someone volunteer to man a CIS-IEEE booth this year (Dave won't be available to do it this year, no cost for booth).
4. January Meeting Minutes:  Meeting minutes from last meeting reviewed and approved for posting on website. Minutes to be sent to all on Ex Comm mailing list in the future and then reviewed at following meeting.
5. Annual Reports:  Annual Reports for Finance, Officers and Society Activity were due in February (2/21). Bill completed Financial Report on time and reported on the L50 financial report that on 12/31 CIS had an account balance of $48,761.60 (PES/IAS have there own separate accounts). One long term investment of $10K with no action recommended at this time. Updated balance as of 2/3 is $47,347.95. Alan completed the L-35 Officer's report on time listing all new and returning office holders for 2003. One issue was raised by IEEE, Jason Sherey has a student membership and cannot hold the position of student activities chair unless a full member (see item VI for proposed action). I completed the L-31 activity reports on time. Including the signal processing, PES/IAS, Eng in Med/Bio and Computer societies, we held a total of 38 meetings last year. Each society and the section met minimum activity to maintain status. Awaiting rebate from IEEE (including on time bonus).
6. Chair Report:  Al, Ross and Alan plan to attend the PACE conference in March. Region IV will fund part if not all expense with CIS picking up any remaining fees. CIS has four student branches: Purdue, Rose-Hulman, IUPUI and one at ITT Tech. Alan recently contacted the ITT Tech branch and opened dialog with them. Notre Dame was mentioned but they are not in the CIS area. There is a life member review in 2003. Alan emphasized a push to qualify senior members who can be honored with a plague (cost is $27 each and IEEE contact is Denise Howard). Long range planning for the region includes training, communications and technical activities. Alan announced that Bob Evanich is the communications chair and web master for Region IV. Alan proposed that CIS pick up the cost difference between a student and a full membership for Jason Sherey if he continues to serve as the student activities director. Motion was made by Alan and seconded by Bill but didn't have a quorum of Exec Comm members to vote on issue, vote will be made in special session to be held in next few days (virtual meeting via e-mail).
7. Student Chapters:  Jason is the liason with the Rose-Hulman student section, Ken Reed is IUPUI liason and Purdue liason is open (also, have the ITT Tech liason position open for any interested members).
8. Section Activities:  Ross unable to attend meeting, Alan reported that the Computer Society was developing the program description for the "How to Build a Fire Wall" short course. Also, received info from Indianapolis Indians about another Section sponsored baseball game function this summer.
9. Committees reports: 

   • Reporter:  Reporter out in February and planned again in April with archived issues on website. Need articles to publish in these issues, any topics.
   • Student Chapters:  Russ Eberhard is advisor for IUPUI chapter. Scholarship option being discussed but no details yet.
   • EIT 2003:  Santana Naidu is contributions chairman. At Region IV meeting a couple sections agreed to donate $500 and send a person. Have one full registration to date (completed on line).

10. Website development:  Focus on EIT website to get info on speakers and city incorporated. Possibility of having a members only section. Also, keep record of meeting attendance in this section. Incorporate section societies info on the website potentially a link or special section for each. Chairman's corner from the Reporter can be posted on website. The attendance prize for last year was delivered to the winner, plan similar prize for meeting attendance this year.
11. EMPHASIZE THAT EXECUTIVE COMMITTEE MEETINGS ARE OPEN TO EVERYONE AND TENATIVELY SCHEDULED FOR THE FOURTH WEDNESDAY OF THE MONTH AT 6 PM IN ET 209 ON IUPUI CAMPUS.: 
12. New Business:  Al Razban is PACE chairman. Investigating IUPUI room availabilty for professional activitiies/ meetings. The primary audience is professionals but should cater to students also. Use university's faculty to get word out to students/student chapters about upcoming events.
13. Speakers and/or Presentations:  Alan requests that members recommend topics to society chairs for speakers and/or presentations. Al Razban suggested resume writing and job search for students and leadership for members.
14. Scholarship Discussion:  Marv Needler suggested that student assistance could be in form of money to help with college expenses and use standard scholarship application forms. Al Razban suggested that the schlorship could cover cost to attend a conference (potentially IEEE sponsored). Discussion will continue with date to complete in April to meet deadline for fall scholarships.
15. Next Meeting:  Next meeting scheduled for March 26, IUPUI ET 209 at 6PM (subsequently changed to March 27 due to schedule conflict).

Respectfully submitted,
Thomas N. Bishop
CIS-IEEE Secretary 2003